Instructions for oral presentations

During the XVth Regional Congress of the ISBT, Europe, the Speaker Ready Room can be found close to the registration area. From this room all presentations will be distributed to the different meeting rooms.

Please note: Only PowerPoint presentations made in Microsoft Office XP or earlier versions will be accepted.
Use embedded pictures and animations only; picture and animation links to the Internet or to other files will not be accessible. The overall size of your presentation should not exceed 40 Mb.

1. When preparing your PowerPoint presentation, please use Microsoft. Most PowerPoint presentations will be made in a resolution of 1024 x 768 pixels. All video/data projectors (beamers) at the Congress can visualize these resolutions without a problem. Use standard Windows fonts only, .24 font size can be read easily. Accepted picture file formats: .JPG, .GIF, .TIFF, .BMP, .HTML. Accepted audio formats: MPEG2 standard resolutions, QuickTime 6 or earlier version, Real player 5 or earlier version.
   
2. To ensure that the presentations are well prepared, we strongly advice you to bring your presentation to the Speaker Ready Room on diskette, CD-Rom or Zip-diskette and check the presentation with the preview technical staff at least 3 hours before your presentation is scheduled. You may also bring your laptop for copying your presentation to the main computer, which will be used for sending the presentations to the different meeting rooms. The use of your own laptop during your presentation is NOT possible.
   
3. Single-, double slide and overhead projections will NOT be offered during the XVth Regional Congress of the ISBT, Europe

Concluding:

• Only PowerPoint Presentations made in Microsoft Office XP or earlier versions
• No single-, double slide and overhead projections
• No use of your own laptop during your presentation
• Come at least 3 hours before presentation time to the Speaker Ready Room when:
• your presentation is not yet copied on the main system
• you want to check your presentation
• Do not forget to register for the XVth Regional Congress of the ISBT, Europe
  (www.isbt-web.org/athens)

Instructions for poster presentations

The following guidelines will be of help when you prepare your presentation. Please remember that it is very important that you prepare your poster BEFORE you travel to the International Conference Center, Megaron the Athens Concert Hall and that you bring it yourself. Do not mail your poster.

One poster board will be allocated for each poster
Size of usable area: 85 cm wide x 180 cm high
Colour: white

Each piece of paper, graph, photograph etc. that you pin onto your poster board is defined as a poster unit. Your poster presentation may be made up of one large poster unit (maximum size 0.85 x 1.80 cm), or several smaller poster units. Material to stick your poster to the board will be available at the poster desk. In our experience, the most successful poster presentations are the ones made up of four or less separate poster units.

PREPARING YOUR POSTER UNITS

General
Two important points to remember when preparing your poster presentation:
- Your audience should be able to see your material from a distance of 2 - 3 metres. This means that all lettering should be at least 8 mm high.
- Plan your poster so that delegates can grasp the significance of your work quickly. Number your poster units in the order you wish them to be viewed.

Title Banner
If possible, prepare a title banner to go across the top of your presentation.
The title banner should be at least 100 mm wide and should state:
- The title of the presentation
- The name(s) and affiliation(s) of the author(s)

Lettering on the banner should be at least 20 mm high.

Text on poster units
Use a clear typeface such as Helvetica or Times Roman and, if possible, a laser printer. Keep text to a minimum - ideally, no more than 15 lines of type on a regular A4 sheet.

Graphs and diagrams
Graphs and diagrams often convey more than just words, as long as they are clear and simple. Graphs and figures should be drawn with a minimum line width of 1 mm.

Colour
Colour can greatly enhance your presentation. Some suggestions:
- Use colour within diagrams.
- Paste your individual poster units onto coloured card using different colours to guide your audience through your presentation - introduction, results, conclusions, etc.

Handouts
'Handouts', photocopies of either your individual poster units or the whole presentation reduced to A4 format, are generally well appreciated by delegates.
If you wish to distribute handouts, you should prepare them beforehand and bring them with you.

WHEN YOU ARRIVE AT THE INTERNATIONAL CONFERENCE CENTER, MEGARON

Registration
You should register at the Registration Desk, located near the entrance (Trianti Level), upon arrival at the Megaron.

Posters
Posters will be presented on poster boards on a daily basis. Presenters are requested to be available for discussion of their posters on the day of their presentation from 12.30 to 14.00 hours. Please find the schedule underneath.

Removing your poster material
Material should be taken on the day of your presentation before 18:00 hours. according the above mentioned schedule. Material that has not been taken down by the author(s) in time will be removed and destroyed.

Responsibility for poster presentations
The Organising Committee does not assume any responsibility for material displayed on the poster boards.

Queries
If you have any queries concerning the procedures, please contact the Congress Secretariat:
Eurocongres Conference Management,
E-mail: isbt.athens@eurocongres.com