Instructions

INSTRUCTIONS FOR ORAL PRESENTATIONS

During the XVIIIth Regional Congress of the ISBT, Asia, the Speaker Ready Room is located in the Melia Hotel From this room all presentations will be distributed to the different meeting rooms.

Please note: Only PowerPoint presentations made in Microsoft Office XP or earlier versions will be accepted.
Use embedded pictures and animations only; picture and animation links to the Internet or to other files will not be accessible. The overall size of your presentation should not exceed 40 Mb.
 

• When preparing your PowerPoint presentation, please use Microsoft. Most PowerPoint presentations will be made in a resolution of 1024 x 768 pixels. All video/data projectors (beamers) at the Congress can visualize these resolutions without a problem. Use standard Windows fonts only, .24 font size can be read easily. Accepted picture file formats: .JPG, .GIF, .TIFF, .BMP, .HTML. Accepted audio formats: MPEG2 standard resolutions, QuickTime 6 or earlier version, Real player 5 or earlier version.
   
• To ensure that the presentations are well prepared, we strongly advice you to bring your presentation to the Speaker Ready Room on CD-Rom or USB stick and check the presentation with the preview technical staff at least 3 hours before your presentation is scheduled. You may also bring your laptop for copying your presentation to the main computer, which will be used for sending the presentations to the different meeting rooms. The use of your own laptop during your presentation is NOT possible.
   
• Single-, double slide and overhead projections will NOT be offered during the XVIIth Regional Congress of the ISBT, Europe
   
• Last year, we received several requests for c.v.’s from chairpersons to prepare their sessions, therefore we kindly request you to send us your c.v. on one A4 page before October 15, 2007. We will send your c.v. to the chairpersons of your session.

Concluding:

• Only PowerPoint Presentations made in Microsoft Office XP or earlier versions
• No single-, double slide and overhead projections
• No use of your own laptop during your presentation
• Come at least 3 hours before presentation time to the Speaker Ready Room when:
  • your presentation is not yet copied on the main system
  • you want to check your presentation
• October 15, 2007: deadline cv
• Do not forget to register for the XVIIIth Regional Congress of the ISBT, Asia

INSTRUCTIONS FOR POSTER PRESENTATIONS

The following guidelines will be of help when you prepare your presentation. Please remember that it is very important that you prepare your poster BEFORE you travel to the Hanoi and that you bring it yourself. Do not mail your poster.

One poster board will be allocated for each poster.

Size of usable area:	80 cm wide x 120 cm high
Colour:	white

Each piece of paper, graph, photograph etc. that you pin onto your poster board is defined as a poster unit. Your poster presentation may be made up of one large poster unit (maximum size 80 x 120 cm), or several smaller poster units. Material to stick your poster to the board will be available at the poster desk. In our experience, the most successful poster presentations are the ones made up of four or less separate poster units.

PREPARING YOUR POSTER UNITS

General

Two important points to remember when preparing your poster presentation:

• Your audience should be able to see your material from a distance of 2 - 3 metres. This means that all lettering should be at least 8 mm high.
• Plan your poster so that delegates can grasp the significance of your work quickly. Number your poster units in the order you wish them to be viewed.

Title Banner

If possible, prepare a title banner to go across the top of your presentation.
The title banner should be at least 80 cm wide and should state:

• The title of the presentation
• The name(s) and affiliation(s) of the author(s)

Lettering on the banner should be at least 20 mm high.

Text on poster units

Use a clear typeface such as Helvetica or Times Roman and, if possible, a laser printer. Keep text to a minimum - ideally, no more than 15 lines of type on a regular A4 sheet.

Graphs and diagrams

Graphs and diagrams often convey more than just words, as long as they are clear and simple. Graphs and figures should be drawn with a minimum line width of 1 mm.

Colour

Colour can greatly enhance your presentation. Some suggestions:

• Use colour within diagrams.
• Paste your individual poster units onto coloured card using different colours to guide your audience through your presentation - introduction, results, conclusions, etc.

Handouts

'Handouts', photocopies of either your individual poster units or the whole presentation reduced to A4 format, are generally well appreciated by delegates.

If you wish to distribute handouts, you should prepare them beforehand and bring them with you.