Instructions

Oral / Poster Instructions

During the XXXth International ISBT Congress, June 7-12, 2008, the Speaker Ready Room is located in Napels 801-802 Room which is located on the ground floor in the Venetian Macao Resort Hotel. From this room all presentations will be distributed to the different meeting rooms.

Please note: Only PowerPoint presentations made in Microsoft Office XP or earlier versions will be accepted.
Use embedded pictures and animations only; picture and animation links to the Internet or to other files will not be accessible. The overall size of your presentation should not exceed 40 Mb.

1. When preparing your PowerPoint presentation, please use Microsoft. Most PowerPoint presentations will be made in a resolution of 1024 x 768 pixels. All video/data projectors (beamers) at the Congress can visualize these resolutions without a problem. Use standard Windows fonts only, .24 font size can be read easily. Accepted picture file formats: .JPG, .GIF, .TIFF, .BMP, .HTML. Accepted audio formats: MPEG2 standard resolutions, QuickTime 6 or earlier version, Real player 5 or earlier version.
2. To ensure that the presentations are well prepared, we strongly advice you to bring your presentation to the Speaker Ready Room on CD-Rom or USB stick and check the presentation with the preview technical staff at least 2 hours before your presentation is scheduled. You may also bring your laptop for copying your presentation to the main computer, which will be used for sending the presentations to the different meeting rooms. The use of your own laptop during your presentation is NOT possible.
3. Single-, double slide and overhead projections will NOT be offered during the XXXth International ISBT Congress
4. Last year, we received several requests for c.v.’s from chairpersons to prepare their sessions, therefore we kindly request you to send us your c.v. on one A4 page before May 5, 2008. We will send your c.v. to the chairpersons of your session.

Concluding:

• Only PowerPoint Presentations made in Microsoft Office XP or earlier versions
• No single-, double slide and overhead project
• No use of your own laptop during your presentation
• Come at least 3 hours before presentation time to the Speaker Ready Room when:
  • your presentation is not yet copied on the main system
  • you want to check your presentation
• May 5, 2008: deadline cv
• Do not forget to register for the XXXth International ISBT Congress (www.isbt-web.org/macao)

Instructions for poster presentations

IMPORTANT:

A poster board will only be reserved for you at the congress if you confirm your attendance by a reply e-mail positively. Should you not show up, we are forced to exclude you from abstract submission for the next ISBT Congress!
Please confirm by e-mail at the latest before Tuesday March 31, 2008 (with a digital signature) to: isbt.macao@eurocongres.com or by FAX to: +31 20 6737306.

EXPLANATION POSTER WALKS DURING POSTER SESSIONS:

Poster-walks will be continued this year. The main goal is to gain a maximum benefit from the scientific work presented and to create a lively interaction between poster authors, moderators (senior experts in the field) and interested congress participants. Poster-walks will be organized during the poster sessions on Monday, June 9 and Tuesday June 10 (17.30-18.30 hours). Poster authors and moderators are requested to be present at the first poster in their poster session, at the beginning of the presentation time (17.30 hours). In the final programme it will be published which topics will be moderated on which day. Snacks and drinks will be served!

SIZE POSTER BOARDS:

Size of usable area: 95 cm wide and 230 cm high

PREPARING YOUR POSTER

Text on poster

• Use a clear typeface and, if possible, a laser printer.
• The poster should be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high

Graphs and diagrams

• Graphs and figures should be readable from a distance of 2-3 meters.
• They should be drawn with a minimum line width of 1 mm.

AT THE CONGRESS

General Information

• One poster board will be allocated for each poster presentation.
• A printed number identifying each poster board will be provided.
• Material and color of poster board: hard board, colored white and an aluminium frame

Location

• Posters will be presented in the Poster Area, which is located in the Exhibition area.

Poster Mounting

• Posters should be mounted as of Sunday June 8, 19.00 hours until Monday June 9 morning as of 10.00 hours
• Posters should be mounted with double sided tape only.
• Assistance and material for mounting the posters will be available from set-up time (see below), at the poster desk in the poster area.

Poster Viewing and Presentation

• Posters will be on display in the poster area for three days and will be open for viewing during exhibition hours.
• Poster authors are requested to be present at their poster during the entire presentation time on your topic, which will be announced in the final programme. During the Poster walks, an expert in the field will discuss posters in the same poster session, together with interested Congress participants.

Removing your poster material

• Material should be removed before 18.00 hours on Wednesday, June 11
• If posters are not removed within the time for dismantling (see below), your poster will be removed and destroyed by the congress organizer.

Responsibility for poster presentations
The Organising Committee does not assume any responsibility for material displayed on the poster boards.

Queries

If you have any queries concerning the procedures, please contact the Congress Secretariat: Eurocongres Conference Management, E-mail: isbt.macoa@eurocongres.com